November 2024 [pdf]

Topics in our November newsletter include:

• Annual Report 2024: A Year of Growth and Achievement
• Monthly Highlight: Payroll
• Updating Work Location
• Internation Student Hires
• Important 2024 Tax Reminders

• General Ledger Tip of the Month

• Payroll Retro Funding Change Form   

• Training Opportunities for November
• November Dates and Deadlines to Remember

October 2024 [pdf]

Topics in our October newsletter include:

• Monthly Highlight: Compliance and Tax Team
• Important Tips and Reminders from the Compliance and Tax Team
• Supplier Management Reminders

• General Ledger Tip of the Month

• Creating an Internal Charge

• Payroll Reminders

• Direct Deposit Required for all USC Employees
• Review and submit all saved but not submitted timesheets

• Training Opportunities for October
• October Dates and Deadlines to Remember

September 2024 [pdf]

Topics in our September newsletter include:

• Monthly Highlight: Accounts Payable
• Important Tips and Reminders from the AP Team 

• General Ledger Tip of the Month

• Processing a Journal Voucher

• Payroll Reminders

• New Payroll Office Hours and Contact Information

• Training Opportunities for September
• September Dates and Deadlines to Remember

August 2024 [pdf]

Topics in our August newsletter include:

• Monthly Highlight: Travel Team
• Travel Resources
• Travel Card Reminders
• Student and Non-Employee (TA/TRV) eForm Reminders
• Outstanding Travel Authorizations and Expense Reports Review 

• General Ledger Tip of the Month

• Processing an Apex (Adjustment to a Paid Expense) in PeopleSoft Finance  

• Payroll Reminders

• Direct Deposit in PeopleSoft HCM
• Training Opportunities for August
• August Dates and Deadlines to Remember

July 2024 [pdf]

Topics in our July newsletter include:

• Monthly Highlight: Internal Reporting
  • Internal Projects – Important Reminders
  • Finance Intranet – Updates and Enhancements
• General Ledger Tip of the Month
  • Attachments Required before Submitting Deposits
• Payroll Reminders

• USC Fringe Benefit Rates
• Updated Message When Entering Time on a Holiday
• Hourly Timesheets Saved but Not Submitted
• Training Opportunities for July
• July Dates and Deadlines to Remember

June 2024 [pdf]

Topics in our June newsletter include:

• Monthly Highlight: Fiscal Year End Tips and Reminders
• Payroll Reminders
  • Compensatory Time Usage and Payout for Fiscal Year 2024
  • Managing Paid Holidays in PeopleSoft HCM
• Training Opportunities for June
• Dates and Deadlines to Remember

May 2024 [pdf]

Topics in our May newsletter include:

• Monthly Highlight: Accounting Services and Treasury Team

• New Program Expense Card
• Upcoming Card Expense Report Deadlines for FY24
• General Ledger Tip of the Month
• Using the GL Inquiry Screen in PeopleSoft Finance
• Payroll Reminders
• Using Correct Funding on Summer Hire ePAF Forms
• Correct Address and State Taxes in PeopleSoft HCM
• Training Opportunities for May and June
• Dates and Deadlines to Remember

April 2024 [pdf]

Topics in our April newsletter include:

• Monthly Highlight: Financial Reporting Team
• Interim audit field work for the 2023-2024 Financial Statement (FS) Audit and the Single Audit (federal funds) on Monday, April 29th. 
• General Ledger Tip of the Month
• Using the GL Journals Query
• Payroll Reminders
• Correct State Tax Location
• Submitting Timesheets Timely
• Setting Up Direct Deposit
• Training Opportunities for February
• Dates and Deadlines to Remember

March 2024 [pdf]

Topics in our March newsletter include:

• Monthly Highlight: Compliance Team

• • Subrecipient Monitoring and Invoicing
  • Time and Effort Reporting – Next round of reports due April 3^rd, 2024!
• Moving and Relocation Reminder
• Correct Addresses for Student/Non-Employee Reimbursements
• General Ledger Tip of the Month
• Understanding Journal Entries
• Payroll Reminders
• Selecting the Correct Work Location Code

• Training Opportunities for February
• Dates and Deadlines to Remember

February 2024 [pdf]

Topics in our February newsletter include:

• Monthly Highlight: Capital Assets Team

• • Physical Inventory Starting in March
  • Additional Information Now Available on the Capital Assets Webpage
• General Ledger Tip of the Month
• 56xxx Account Codes
• Payroll Reminders
• New Fringe Benefit Rates
• Timesheet Reminders
• Training Opportunities for February
• Dates and Deadlines to Remember

January 2024 [pdf]

Topics in our January newsletter include:

• Monthly Highlight: Grants and Funds Management Team
• Important tips to help better manage your sponsored projects
• General Ledger Tip of the Month
  • Understanding the Cost Transfer Justification Form
• Training Opportunities for February
• Dates and Deadlines to Remember

November 2023 [pdf]

Topics in our October newsletter include:

• Monthly Highlight: Payroll Team
• Meet the Management Team
• Importance of Completing Paperwork on Time
• Important 2023 Tax Reminders
• General Ledger Tip of the Month
• Payroll Retro – Correction of a Posted Payroll Transaction

• Dates and Deadlines to Remember

October 2023 [pdf]

Topics in our October newsletter include:

• Monthly Highlight: Tax Management Team
• Important tips and reminders
• Monthly Income Tax
• Helpful Resources
• Supplier Management
• General Ledger Tip of the Month
• Differences in Sales and Use Tax

• Payroll Tips and Reminders
• Direct Deposit in PeopleSoft HCM for New Hires
• Retirement Contributions

• Dates and Deadlines to Remember

September 2023 [pdf]

Topics in our September newsletter include:

• Monthly Highlight: Accounts Payable Team
• Important tips and reminders
• International Travel Health Insurance

• General Ledger Tip of the Month
• Journal Voucher eForm

• Payroll Tips and Reminders
• Direct Deposit in PeopleSoft HCM

• Dates and Deadlines to Remember

August 2023 [pdf]

Topics in our August newsletter include:

• Office of the Controller Website Updates
• Monthly Highlight: Travel Team
• Meet the Team
• New Travel Checklist
• Travel Card Program
• Reviewing for Outstanding Travel Authorizations and Expense Reports
• Coming Soon! New Travel Authorization and Travel Reimbursement Voucher eForms

• General Ledger Tip of the Month
• Expense Module Corrections (Apex)

• Payroll Tips and Reminders
• Importance of Submitting Timesheets Timely

• Dates and Deadlines to Remember

July 2023 [pdf]

Topics in July’s newsletter include:

• Monthly Highlight: Internal Financial Reporting
  • Update, Inactivate, or Request a New Accounting Chartfield
  • Finance Intranet - Updates and Enhancements
  • Meet the Internal Financial Reporting Team

• General Ledger Tip of the Month
  • Looking up a Deposit in PeopleSoft Finance

• Payroll Tips and Reminders
  • Account Funding Change eForm Enhancement
  • Updating Personal Address in PeopleSoft HCM
  • Correct Tax Location

• Dates and Deadlines to Remember

June 2023 [pdf]

Topics in June’s newsletter include:

• Monthly Highlight: Fiscal Year End
  • Tips and Reminders

• Compliance and Tax
  • Withholding Federal Income Tax on Scholarships, Fellowships, and Grants to International Students

• General Ledger Tip of the Month
  • Cost Transfer Justification Form

• Payroll Tips and Reminders
  • Employee Verification: Separated from USC Prior to 1/1/2020
  • New Paycheck Stub Coming Soon

• Dates and Deadlines to Remember

May 2023 [pdf]

Topics in May’s newsletter include:

• Monthly Highlight: Accounting Service and Treasury Team
  • Business Expense Card Program

• Coming Soon
  • Monthly Grant Dashboard Emails to Principal Investigators
  • 81/86 Transfer Account Changes
  • New Student/Non-employee Reimbursement Process

• General Ledger Tip of the Month
  • What are these “extra” lines in my Journal Entry

• Payroll Tips and Reminders
  • Verify Correct Funding on Summer EPAF Forms
  • Verify Address and State Taxes are Correct in PeopleSoft HCM

• Dates and Deadlines to Remember

April 2023 [pdf]

Topics in April’s newsletter include:

• Monthly Highlight: Financial Reporting Team
  • Preparing for the interim financial statement audit
  • Meet the Team

• General Ledger Tip of the Month
  • Getting Ready for Fiscal Year End
    • Review Account Balances
    • Check Your Worklist
    • Cash Advances
    • Attachments
    • Attend our Year End Webinar

• Payroll Tips and Reminders
  • Employment Verification using Experian Verify

• Dates and Deadlines to Remember

March 2023 [pdf]

Topics in March’s newsletter include:

• Monthly Highlight: Records Management Team
  • Overseeing the organization, storage, and retention of documents within the Controller’s Office

• General Ledger Tip of the Month
  • Attaching supporting documentation in PeopleSoft Finance

• Payroll Tips and Reminders
  • Selecting the correct work location code in People Admin

• Dates and Deadlines to Remember

February 2023 [pdf]

Topics in February’s newsletter include:

• Monthly Highlight: Capital Asset Team
  • Improvements to the Physical Inventory Review & Updated page in PeopleSoft Finance

• General Ledger Tip of the Month
  • Be careful when processing 56xxx account code entries

• Payroll Tips and Reminders
  • 2023 Fringe Benefit Rates
  • 2023 South Carolina Tax Rate Change

• Dates and Deadlines to Remember

January 2023 [pdf]

Topics in January’s newsletter include:

• Monthly Highlight: Grant and Funds Management Team
  • Cost Transfer Policy
  • Updating the Project Team

• General Ledger Tip of the Month
  • Analysis Type Guide

• Payroll Tips and Reminders
  • Update Address Change in HCM PeopleSoft
  • Complete Electronic W-2 Consent Form
  • 2023 Payroll Calendars

• Dates and Deadlines to Remember

December 2022 [pdf]

Topics in December’s newsletter include:

• Note from the GL Team:
• Taxable Fringe Benefit files are due to Payroll as soon as possible
• Complete and post all Journal Entries, Journal Vouchers and Deposits
• Tip of the Month from the Compliance Team:
• Reminders for Subawards that will aid in processing invoices for payment
• Dates and Deadlines to Remember

November 2022 [pdf]

Topics in November’s newsletter include:

• Note from the Payroll Team:
  • Update mailing address in HCM PeopleSoft to ensure you receive an electronic W2
  • Changes to your benefit deduction will take effect January 1, 2023
• GL Tip of the Month from the GL Team:
  • Checking General Ledger Balance in PeopleSoft 

October 2022 [pdf]

Topics in October's newsletter include:

• Note from the Accounts Payable Team:
  • Student employees reimbursed through Travel and Expense
  • Student non-employees reimbursed using the Student Reimbursement Form
• GL Tips of the Month from the GL Team:
  • Creating a PeopleSoft Journal Entry (JE)
• Dates and Deadlines to Remember

September 2022 [pdf]

Topics in September’s newsletter include:

• Note from the Supplier Team:
• Forgot My Password went live July 21, 2022
• Supplier Onboarding Training October 11, 9-10 am
• GL Tips of the Month from the GL Team:
• Copying a Journal Entry
• Dates and Deadlines to Remember

August 2022 [pdf]

Topics in August’s newsletter include:

• Note from the GL Team
• GL Tips of the Month from the Travel Team:
• Travel Tip #1: Student and Non-employee
• Travel Tip #2: Updated - Lodging and Mileage
• Dates and Deadlines to Remember

July 2022 [pdf]

Topics in July’s newsletter include:

• Note from the GL Team
• GL Tip of the month: Moving and Relocation
• Dates and Deadlines to Remember

June 2022 [pdf]

Topics in June’s newsletter include:

• Note from the GL Team
• GL Tip of the month: Fiscal Year End Action Items Checklist

May 2022 [pdf]

Topics in May’s newsletter include:

• Note from the GL Team
• GL Tip of the month: What does the Journal Entry Number mean in PeopleSoft?

April 2022 [pdf]

Topics in April’s newsletter include:

• Note from the GL Team
• Reminder: Intra-Institutional Transfer Journal Entry Submission Date
• GL Tip of the month: Debits vs Credits? Positives vs Negatives?
• Important dates and deadlines

March 2022 [pdf]

Topics in March’s newsletter include:

• Note from the GL Team
• GL Tip of the month: PeopleSoft Query Viewer: Who, What, When, Where, and How

February 2022 [pdf]

Topics in February’s newsletter include:

• Note from the GL Team
• GL Tip of the month: Creating an Inter-Institutional Transfer

January 2022 [pdf]

Topics in January’s newsletter include:

• Note from the GL Team
• GL Tip of the month: How to correct items already posted to the GL
• Contact information